Exhibitor Instructions for Raving NEXT
Schedule of Events and Exhibitor Deadlines
Deadline for registering your booth personnel
Deadline for booth furniture order, to order additional labor for booth set-up/break-down
Deadline to order additional labor for booth set-up/break-down
Deadline for company logo on printed marketing materials
Deadline to make room reservations under group room block
Ship your booth freight direct to Choctaw Casino Resort. More details to come soon.
8:00 AM: Registration open for exhibitors
8:00 AM – 5:00 PM: Exhibitor Setup
7:30 AM – 8:30 AM: Breakfast on the exhibit floor (tradeshow floor open)
7:30 AM – 6:45 PM: Exhibitor on-floor demos and networking, conference sessions
11:45 AM – 1:00 PM: Sit-down luncheon with attendees – exhibitors please RSVP!
5:15 PM – 6:45 PM: Welcome reception on tradeshow floor
7:30 AM – 8:30 AM: Breakfast on the exhibit floor (tradeshow floor open)
8:30 AM – 2:30 PM: Exhibitor on-floor demos and networking, conference sessions
12:00 PM – 1:15 PM: On floor buffet luncheon in Exhibit Hall
1:45 PM – 2:15 PM: Final networking break in the exhibit hall, special prize giveaways
2:30 PM – 6:00 PM: Exhibitor Breakdown
5:15 PM – 7:15 PM: Cocktail reception for attendees and exhibitors at Gilley's
Tradeshow floor is closed – exhibitors and sponsors welcome to attend sessions.
7:30 AM – 8:30 AM: Breakfast in the classroom
8:30 AM – 11:30 AM: Sessions in classroom
11:30 AM – 11:45 AM: Closing remarks and special prize giveaways
The Low Down on Getting Your Booth to the Exhibit Floor
Benefits of Exhibiting at Raving NEXT
Your 10x10 Booth includes:
Electricity Standard Service
Free furniture including black drape, waste basket, and ID sign, plus your choice from three standard booth package options:
- Option 1 – 6' table with skirted table, 2 chairs
- Option 2 – Cocktail round with 2 stools
- Option 3 – No furniture
Two full-access conference passes per 10x10 booth
Custom company listing on event app and logo on event signage
Exhibit hall is already carpeted no additional charge, no need to order carpet.
Back drape and a side drape included corner booths do not have end side drape; back drape is 8' tall and side drape is 3' tall
WiFi available at no charge
Two full breakfasts and luncheons with attendees
Access to attendee list prior to event and one final post-conference
Built-in networking events Exhibitor’s Welcome Reception, Cocktail Reception
Drayage at Show – No drayage fees 🙂 All material handling goes through Choctaw at no charge, unless you plan on shipping to the business center.
How to Ship to the Conference
- Shipping to the event:
- Choctaw Casino and Resort is our event service contractor.
- Please make sure all of your boxes are marked clearly with your company name and booth number.
- Schedule your boxes to arrive between January 22 and January 26.
- Deadline for all deliveries is January 26, 2024.
- Planning on driving In? Download instructions here.
Shipping from the event:
- Please have your packages boxed, secured, and UPS/Fed Ex return label completed for pick up at show closing Wednesday, January 31, 2024.
- You can email at mmackey@choctawnation.com
Shipping Address
- PLEASE USE THIS ADDRESS
ATTN: CONFERENCE CENTER
Raving NEXT Guest Name & Booth Number
4216 S. Hwy 69/75 Durant, OK 74701
Register Your Booth Personnel
Exhibitor Badges
You will be sent a special code to register for exhibitor badges in December. If you wish to purchase additional badges, you can purchase them directly on the website here.
If you do not know your special code, please contact Chase Scott at chase@ravingconsulting.com or call 775-329-7864.
Event Mobile App, Logo and Prizes
Your Logo
All exhibitors and sponsors need to send a high-res logo file to chase@ravingconsulting.com by January 13, 2024. This will be used for on-site signage.
EPS and AI files preferred. High resolution JPG and PNG files are acceptable.
Prizes!
You are encouraged to give away prizes to attendees. We will be awarding them through our virtual passport along with session giveaways, plus our final networking break with special prize giveaway. Email chris@ravingconsulting.com if you would like to give away a gift or prize!
Event Mobile App
All exhibitors and sponsors will gain access to the event mobile app before the event. You can customize your booth listing through the platform, it is completely optional but recommended!
Your login instructions will be sent to you prior to the event begins! Watch these videos on using WHOVA as an exhibitor.
Travel
Stay at Choctaw Resort & Casino
To stay at our host property and for shuttle arrangements, please call Choctaw Casino & Resort - Durant, Durant, OK or book online (see info below). Rooms are limited, so book as soon as possible. Visit our Travel Page for full details
Connect with Attendees and Promote
Emails to Attendees
Raving is pleased to share our attendee list with exhibitors and sponsors. Most tradeshows don’t allow this anymore, so let’s keep this valuable perk by following a couple of guidelines:
- We'll email all exhibitors the list of attendees about three weeks out from the event, then weekly as the event draws near. You will receive a final list of attendees after the conference as well.
- We ask that you do the following (based on the CAN-SPAM Act): Do not add attendees to your electronic mailing list without their permission. And if they request that you do not email them, please don’t!
- As an exhibitor or a sponsor of the conference, personal emails to the attendees to invite them to dinners, for coffee, to your booth, etc., is absolutely fine. Plus, you’ll get a much better response rate if your email is personal!
- Please reference the following dates and name of the conference (there are a lot of Indian gaming events and it can get confusing): Raving NEXT: Indian Gaming Strategic Operations & Leadership Conference, January 30 – February 1, 2024, Choctaw Casino & Resort - Durant
- If you are inviting a large group to a dinner or late-night affair outside of the official conference program, drop Chris Faria a line to let her know. This helps us know what is going on so our team at registration doesn’t lead attendees astray with lack of information.
Promote the Event on Your Social Media Pages and Website
0We thank you in advance for promoting the event. Please use the following link: www.ravingnext.com and the specific conference name and dates: Raving NEXT: Indian Gaming Strategic Operations & Leadership Conference, January 30 – February 1, 2024, Choctaw Casino & Resort - Durant. Also, use the hashtag #RavingNEXT2024 on any posts before the event plus on-site photos and updates!
Need a Raving NEXT logo? Email our Marketing Manager, Gency Warren, at gency@ravingconsulting.com.
Contact Information
Got questions? We're here for you!
Chase Scott
541-297-2475 M
Virtual booth support, furniture selection, registration instructions, company logo and website listing
Gency Warren
775-527-2049 M 775-329-7864 O
Virtual booth support and pre-show marketing
Dan Cox
503-444-1971 M 775-329-7864 O
Attendee list prior to the show, sponsorship upgrades, booth sales
Christine Faria
775-741-1090 M 775-329-7864 O
Your on-site contact and logistics